Privacy notice

Who we are

PreHire is the trading name of Island Stream Ltd, company number 15353850, registered at 124 City Road, London, England, EC1V 2NX. We are the controller for the data described in this notice.

What we collect, and from whom

From an employer

The name and work email of the person raising a check, the organisation name, and the candidate’s name, email address and the role they applied for.

From a candidate

Their consent, the referees they nominate — name, work email, employer and relationship — and the job title and employment dates they claim at each employer. We do not collect a CV, date of birth, address, ID documents, or criminal or health data, and we do not run DBS or right-to-work checks.

From a referee

Their answers to the questionnaire, their own job title, the address they reply from, and the technical detail of that reply. A referee is told who nominated them and why they were contacted before they are asked anything.

From public sources

Companies House records, mail and domain records for the referee’s email domain, and public professional profiles. These are open sources, and the report names the source behind every result.

Why we are allowed to do it

A candidate’s data is held with their explicit consent, given before any referee is contacted and withdrawable at any time. A referee has no account with PreHire and gives us no consent of their own — their data is held under our legitimate interest in verifying the reference they were named for, on behalf of the employer running the check, balanced against the limited, expected and time-boxed use this notice describes. An employer’s own contact details are held to run the account they hold with us.

How long we keep it

Kept only as long as it is needed for the reason it was collected, then deleted or anonymised on a fixed schedule:

Who else processes it

A small number of suppliers process data on our behalf to run the service — email delivery, payments, and error monitoring among them. Every one of them is named, with what they handle, on our sub-processor list.

Your rights and how to use them

You can ask us what we hold about you, ask us to correct it, ask us to delete it, or object to how we use it. A candidate can also ask for the report we hold about them. Email privacy@prehire.ai and a person will answer you. If you are not satisfied with our answer, you can complain to the Information Commissioner’s Office (ico.org.uk). Our ICO registration number is pending.